Privacy Policy
This policy explains how Azalio collects, uses, shares, retains and protects personal information when visitors use its websites, submit inquiries, request resources, register for events or apply for roles.
Legal Review Required Before Publication
1Who We Are
Replace the following placeholders with verified legal information before publication: legal entity name, registered office address, primary privacy contact details, and applicable affiliates.
The data controller for personal information collected through this website and associated services is ⬡ Legal entity name, a company registered in ⬡ Jurisdiction with registered office at ⬡ Registered address.
Where applicable, this policy also covers processing by affiliated entities including ⬡ Applicable affiliates — confirm before publication. References to “Azalio”, “we”, “us” or “our” in this policy refer collectively to the relevant entity or entities.
Privacy inquiries should be directed to: ⬡ Privacy contact name and title, ⬡ Email address.
2Scope
This policy applies to personal information collected through:
- The corporate Azalio website and its associated pages
- OSS modernisation, data center operations, AI and cloud solution pages
- The Auric platform website, where applicable
- Contact, inquiry, resource-request and event-registration forms
- Careers and recruitment application processes
- Business inquiries, partner discussions and commercial correspondence
Separate privacy terms may apply to specific Azalio products, customer agreements or partner arrangements. Where a separate agreement or notice applies, that document governs the relevant processing.
3Information We Collect
Contact Information
- Full name
- Work email address
- Phone number (where provided)
- Company or organisation name
- Job title or role
- Country or region
Inquiry Information
- Business requirements, use-case descriptions and technical context shared voluntarily
- Attachments including RFPs, architecture documents and solution briefs submitted through forms
Recruitment Information
- CV, résumé or professional profile
- Employment history, skills and qualifications
- Location, notice period and availability
- Referral details where applicable
- Right-to-work status where required by law
Technical Information
- IP address and general geographic location derived from it
- Browser type, version and device information
- Server logs and security events
- Session and request metadata
Cookie and Analytics Information
- Collected only as described in our Cookie Policy and consistent with consent settings
Business Correspondence
- Communications with prospects, customers, partners and suppliers conducted through email, web forms or business meetings
4How Information Is Collected
Azalio collects personal information through the following means:
- Directly from visitors and applicants completing web forms, contact requests or resource downloads
- Through careers and recruitment applications submitted via this website or external platforms
- Through event and webinar registration processes
- Through approved analytics tools, subject to cookie consent settings
- Through business interactions, correspondence and meetings
- From publicly available professional sources (such as LinkedIn) where lawful and relevant to a business or employment inquiry
5Purposes of Processing
Azalio processes personal information for the following purposes:
- Responding to inquiries, technical questions and requests for information
- Sharing capability decks, resources and architecture briefs requested by visitors
- Arranging architect discussions, technical sessions and demonstrations
- Processing and managing job applications and recruitment workflows
- Managing event and webinar registrations and communications
- Operating, maintaining and securing the website and associated services
- Improving website usability and content based on aggregated analytics
- Managing commercial, partner and supplier relationships
- Meeting applicable legal and regulatory obligations
6Legal Basis / Lawful Grounds
The following section uses jurisdiction-neutral language. Legal counsel must confirm the applicable lawful grounds and jurisdiction-specific wording before publication. Do not rely solely on GDPR framing without confirming applicability.
Azalio relies on the following lawful grounds for processing personal information, as applicable under the laws of the relevant jurisdiction:
- Consent — where you have given clear, informed consent to specific processing, such as newsletter communications or non-essential cookies.
- Pre-contractual steps — where processing is necessary to respond to an inquiry or take steps at your request before entering into a commercial arrangement.
- Performance of a contract — where processing is necessary to fulfil an agreed service, employment or partnership arrangement.
- Compliance with legal obligations — where processing is required to comply with applicable laws, regulations or regulatory requirements.
- Other lawful grounds — including legitimate interests or equivalent grounds under applicable law, where the processing is proportionate and your interests and rights are not overridden.
The specific lawful ground applied to each processing activity depends on the jurisdiction and the nature of the interaction. Where consent is the basis, you may withdraw it at any time without affecting the lawfulness of prior processing.
7Cookies and Analytics
Azalio uses cookies and similar technologies on its websites. The use of cookies is governed by the Cookie Policy, which describes the types of cookies used, their purposes and how consent is managed.
Non-essential cookies and analytics are activated only where you have provided consent through the cookie preference center. You may manage your cookie preferences at any time.
8Sharing and Service Providers
Do not name specific vendors in this section until each vendor has been verified and the list approved by legal and procurement. The categories below are indicative and may require adjustment following review.
Azalio does not sell personal information. Personal information may be shared with service providers and third parties only as necessary to operate our business and in accordance with applicable law. Categories of recipients include:
- Hosting and infrastructure providers supporting website and application operations
- Email and CRM systems used for managing communications and business relationships
- Recruitment platforms and applicant-tracking systems
- Analytics service providers operating within consent settings
- Event and webinar management platforms
- Security monitoring and fraud-prevention services
- Professional advisers including legal, financial and compliance advisers
All service providers are required to process personal information only as instructed by Azalio and in accordance with applicable data protection requirements.
Azalio does not sell personal information. Include this statement only after internal confirmation that it accurately reflects all data-sharing practices.
9International Transfers
Do not state a specific transfer mechanism (such as Standard Contractual Clauses or adequacy decisions) unless the applicable mechanism has been verified by legal counsel for the relevant jurisdictions. Update this section before publication.
Azalio operates internationally and may use service providers located in countries other than those in which personal information is originally collected. Where personal information is transferred across borders, Azalio takes appropriate steps to ensure that such transfers are conducted in accordance with applicable law and that equivalent levels of protection are applied.
The specific safeguards and transfer mechanisms applicable to cross-border processing depend on the jurisdictions involved and will be confirmed following legal review.
10Data Retention
Retention periods must be confirmed by legal and compliance review. Do not publish this table with placeholder values. Replace each period with an approved retention period before publication.
Azalio retains personal information only for as long as necessary to fulfil the purposes described in this policy or as required by applicable law. The following table sets out the categories of data and indicative retention considerations:
Where retention beyond the standard period is required for legal, regulatory or dispute-resolution purposes, Azalio retains the minimum information necessary for those purposes.
11Security
Azalio implements reasonable administrative, technical and organisational safeguards designed to protect personal information against unauthorised access, disclosure, alteration and destruction. These measures include access controls, encryption where appropriate, and regular review of security practices.
Further information on Azalio's security approach is available on the Security page.
No method of transmission or storage is completely secure. Azalio does not warrant or guarantee the absolute security of personal information.
12Individual Rights
Depending on the applicable jurisdiction and the circumstances of the processing, you may have rights in relation to personal information we hold about you. These may include:
- Access — the right to request a copy of personal information we hold about you.
- Correction — the right to request that inaccurate or incomplete information is corrected.
- Deletion or erasure — the right to request that personal information is deleted, subject to applicable legal obligations.
- Withdrawal of consent — where processing is based on consent, the right to withdraw that consent at any time without affecting prior processing.
- Grievance or complaint — the right to raise a concern or complaint with Azalio or with a competent regulatory authority.
- Nomination — where applicable under local law, the right to nominate another person to exercise rights on your behalf.
- Restriction or objection — where applicable, the right to restrict processing or to object to certain types of processing.
Rights vary by jurisdiction. Not all rights apply in every country or to every type of processing. To exercise any right, contact privacy@azalio.io.
13Children
The Azalio corporate website and associated services are directed at business professionals and are not intended for use by children. Azalio does not knowingly seek or collect personal information from children through its ordinary business forms, inquiries or applications.
If you believe that a child has submitted personal information through any Azalio service, please contact privacy@azalio.io and we will take appropriate steps.
14Third-Party Links
The Azalio website may contain links to third-party websites, platforms and resources, including partner and product sites. Azalio is not responsible for the privacy practices, content or security of third-party sites.
We encourage visitors to review the privacy notices of any external sites they access through links on this website.
15Policy Changes
Azalio may update this Privacy Policy from time to time to reflect changes in our practices, applicable law or organisational structure. The most current version of the policy will be published on this page with the date of the most recent update.
Where changes are material, Azalio will take reasonable steps to communicate the update through appropriate channels. Continued use of the website following publication of an updated policy constitutes acknowledgment of the changes.
16Contact and Grievance Process
Replace all contact placeholders with verified details before publication. Confirm the correct privacy contact, data protection contact (where applicable) and the jurisdiction-appropriate complaint authority.
For privacy inquiries, data-subject requests or concerns about how your information is handled, please contact:
If you are not satisfied with our response, you may have the right to lodge a complaint with the relevant data protection authority or regulator in your jurisdiction.
Recruitment Data
When you apply for a role at Azalio, we collect and process personal information including your CV, employment history, qualifications, skills and contact details. This information is used for:
- Assessing your suitability for current and future roles
- Communicating with you throughout the recruitment process
- Maintaining records of our recruitment activities
- Considering you for future opportunities where you have given permission or where permitted under applicable law
Recruitment data is not used for any purpose other than those described above. It is not shared with third parties except recruitment service providers acting on Azalio's behalf.
Candidate-data retention period to be approved. Replace with the approved period following legal and HR review before publication.